Book your work travel
All train tickets, flights and hotels should be ordered via our travel agency. The university has an agreement with Egencia for business travel and with Lingmerths for group travel.
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Jump to main contentOur travel agency knows our agreements and follows our guidelines. Use our travel agency to help you plan your trip. Plenty of time and efficient planning is necessary for the travel agency to propose the best solution.
All train tickets, flights and hotels should be ordered via our travel agency. The university has an agreement with Egencia for business travel and with Lingmerths for group travel.
When contacting the travel agency via e-mail, use your HB address. Tickets and booking confirmations are only sent out to e-mail addresses ending with hb.se.
If you have questions or wonder about the content and prices of the agreements, it is always good to contact HR.
Telephone: +46(0)8-517 108 36
Opening hours: Monday–Friday 08:00–17:00
E-mail: customer_service@egencia.se
You can book your business trip using Egencia’s online self-service system. Log in to the online booking with your signature. If you are newly employed, contact hr@hb.se to get a profile.
When contacting the travel agency via e-mail, use your HB address. Tickets and booking confirmations are only sent out to e-mail addresses ending with hb.se.
Group travel refers to travel that requires planning and booking for at least ten people. Group travel bookings must be made via a form provided by Lingmerth's travel agency. When you have filled in the form, the travel agency will contact you for further dialogue.
Ryanair bookings are handled directly with Ryanair via their website or app after booking with Egencia
After completing the booking with Egencia, a confirmation will be sent from Egencia
The Ryanair fares available to Egencia via Amadeus are not the public ones shown on the Ryanair website, this is because they have been designed exclusively for business travellers. The prices cannot be compared with the same tickets found on the Ryanair website. For tickets that are not basic tickets, a seat must be selected. The booking cannot be completed unless a seat has been selected. Ryanair works with instant purchases and it is therefore not possible to hold the booking and confirm later. The tickets are not refundable.
Any post-booking requirements such as changes, cancellations, additions of seats, bags (if not selected at the time of original booking) etc. can only be made directly with Ryanair and not via Egencia. Ryanair will communicate directly with the traveller in the event of a change.