Conference support

You as the organiser can always receive a quote based on your request and can then choose to use the supplier for some parts of the conference, for the entire event, or not at all.

One way to finance this support is through the participation fee. This is why it is important for you to decide at an early stage on the amount of the participation fee.

A direct procurement is ongoing and is expected to be completed in October 2024.

Here's what you can get help with:

Practical support

Venue bookings, hotel bookings, travel bookings, transportation bookings, external activities bookings, restaurant bookings, registration and on-site service during the event, correspondence with participants, cancellations, coordination with printers for printing of e.g. invitations and abstracts, etc.

Budget and payment services

Different payment solutions, participant crediting, budget monitoring, feedback, payment monitoring and advice on the appropriate participation fee.

Webpage

Webpage with RSVP/registration, mobile applications.

RSVP/registration function

Possibility to create both simple and more advanced RSVP/registration forms as well as a summary of the number of registrants.

Participant administration

Communication with participants, cancellations, production of name badges, participant lists, visa issues, digital evaluation of conferences and events, etc.

Scholarly abstracts

Uploading of abstracts and posters in PDF, exporting of abstracts, clear distinction between approved and rejected abstracts, scheduling with joint and parallel programme items, exporting of programme/schedule to, for example, app or digital conference platform.

Project management and coordination

Planning and implementation, status reports, follow-up of budget, timetable, information and situational awareness, coordination with internal resources such as media production, catering and property management, etc.