Outlook

1. Start Outlook by going to Start Menu > HB > Office applications > Microsoft > Microsoft Outlook 2016
2. Press Next
3. 
4. Press Next
5. 
6. Type your e-mail adress, firstname.lastname@hb.se and Press Next
7. 
8. Type your password and press Sign in
9. 
10. Open Start Menu and press on PC settings
11. 
12. Press on Apps
13. 
14. Under the tab Email choose Outlook 2016

1. Start Outlook by Start > HB > Office Applications > Microsoft > Microsoft Outlook 2016
2. If you get a question to create a new E-mail profile, type Outlook in the field and press OK.
3. 
4. Click on Next
5. 
6. Click on Next
7. 
8. Type your E-mail address and press Next
9. 
10. Type your password and sign in
11. 
12. Open the Start menu > Settings > Control panel
13. 
14. Click on Default Programs
15. 
16. Click on Set your default programs
17. Select Outlook 2016 and choose Set this program as default
18. 

1. Press on Dock  or Launchpad 
2. Choose Microsoft Outlook
3. 
4. Press on Get Started
5. Press on Get started with Outlook
6. Type your HB adress firstname.lastname@hb.se and press Continue
7. Type your password and then Sign in/Logga in
8. 
9. Press on Continue/Fortsätt
10. 
11. Press on Allow
12. 
13. Press Done
14. 

1. Go to outlook.hb.se
2. Type your firstname.lastname@hb.se and click Next
3. Type your password and click Sign in

You can use your webmail on any device, without being needed to install Outlook

See Microsofts guide to Create and send email

See our page on mail signatures and guide from Outlook how to set up email signature

See Microsofts guide on how to Set up rules in Outlook

See Microsofts guide on how to Setup vacation rules/auto reply

Note! As the university is an authority, it is important that you choose an autoresponder to everyone outside the organization and not as Microsoft recommends in the linked guide Only my contacts.

See Microsofts guide on how to Color Code your email messages

1. Start the Outlook klient
2. Press the Calendar icon
3. 
4. Click at Add Calendar
5. 
6. Click at Subscribe from web and paste your webcal link. Type a name on the calendar and click on Import.

It is possible to subscribe holidays to your calendar.

See Microsofts guide add holidays to calendar (external link)

See Microsofts guide how you share your calendar with others. Share calendar in Outlook (external link)

See Microsofts guide on how to share your personal contacts with others. Share contacts in Outlook

Outlook has a powerful search function that helps you quickly find emails, contacts, calendar events, and files.

To use the search function, log in via the web version of Outlook in your browser at https://outlook.hb.se.

Then, type a keyword or phrase into the search bar at the top of the Outlook window. Outlook will automatically display relevant results as you type.

To specify and filter your searches, you can click on the three horizontal lines to the right of the search bar (see red marking in the image).

Here are some tips to improve your searches:

• Use specific keywords: The more specific you are, the better the results.
• Filter the results: You can filter search results by date, sender, folder, and more.
• Search in specific folders: If you know where the email is, you can limit the search to a specific folder.

Before you add a new email account on your phone you will need to remove the old account connected to email first.

iPhone

1. Go to Settings > Email > Accounts
2. Select the account that should be removed (as standard the name should be Exchange or HB)
3. Select Delete Account
4. Choose Delete from my iPhone

See Microsofts guide on how to synchronize your email, contacts and calendar. Synchronize Outlook account to mobile phone (external link)

See Microsofts guide Word for the web

See Microsofts guide for Excel for the web

See Microsofts guide for Powerpoint on the web

See get started with OneDrive

Unfortunately, shared folders are not supported in Outlook, but there are several other options that can be used to collaborate on documents, files or emails.

Start by thinking about what you need in your collaboration.

Do you need to receive email as a working group and do everyone want to be able to see and handle that email? Then a "Shared mailbox", what is often called a "function mailbox", may be what you need.

Do you need to collaborate with different documents and files in a file structure that can grow and be added and removed freely by anyone who has access? In this case, a "shared folder" on G: at university file storage can be a option.

Contact IT at it@hb.se to get help with creating one or more of the above alternatives according to your needs.

Employees that's employed by hours have A1-license and have 50GB
Permanent employees have A3-license which have 100GB

You can send 150MB large emails, attachments included.

If you have a permanent employment, you have a A3 license, which means you can download the Office package (Outlook included) from o365.hb.se. Log in with your username and password, then click on Install office

If you have an hourly employment you have an A1 license and can only use the webmail at: outlook.hb.se