Allocation of Responsibilities in DiVA

According to a Vice-Chancellor's resolution on publication in DiVA from 2015 (dnr 117-15), all publications authored by researchers and staff at the University of Borås must be registered in DiVA. The purpose is to give an overview of what the university’s employees have published. The registration in DiVA contributes to the dissemination of research results through various search functions and increases the visibility of the University of Borås. DiVA is also used as part of the distribution of funds for research. 

The library continuously imports new publications with a UB affiliation from the databases Scopus and Web of Science to DiVA. The author is notified of this by e-mail, and given the opportunity to complete the registration with research group, research topic and a manuscript of the publication to be made available with open access. 

Publications or other outputs that aren’t in Scopus or Web of Science must be registered by the author/creator. Before doing a manual registration, do check that the publication/output isn’t already registered in DiVA. 

It is possible to register works published before starting employment at the University of Borås in DiVA. In that case the affiliation listed in each publication should be listed in organisation field. 

Publications should only be registered once, so that there is one post in DiVA per unique publication. At the registration the local user ID should be listed for all UB researchers. When user ID is listed and the function “connect authority record” is used, the publication is shown on all connected authors’ personal pages on hb.se. 

The registration should follow the instructions provided by the library. Current instructions are available on the library’s website. 

All staff employed by the University of Borås can register their publications in DiVA. People with a formal connection to the university (e.g., visiting researchers) can also register publications in DiVA. However, those who don’t have local user accounts can’t do the registration themselves but must do it through a colleague at the university or the library. 

The individual author is responsible for their publications being registered in DiVA. It is the author’s responsibility to ensure that all the information is correct, especially regarding the content type (peer reviewed or not).  

The library is responsible for controlling and making any corrections and completions of the bibliographical information. 

If any double posts are detected by the library, one of these will be removed. The oldest post will be kept and completed with information from the removed post. If the posts contain conflicting information, e.g. when it comes to the peer review status, all authors at UB will be contacted and asked to decide which information should be registered in the final remaining post. 

When the library imports a publication from Scopus or Web of Science to DiVA, the author is informed by e-mail. They are given the opportunity to complete the post in DiVA with research group, research topic and a manuscript of the publication.  

In December all researchers at UB receive a notice to check their publication list for the calendar year in DIVA. If any publications are missing, they must be registered by the author. 

Before the yearly statistic deadline, the faculty leadership receives information about the faculty’s DiVA registration status twice, at the beginning of December and the beginning of January.