Erasmus+ traineeships

1. The traineeship is done with a course that is included in your study programme. It may be a traineeship or field study course. It may also be a thesis course if the traineeship is intended for data collection for the thesis. You receive credits if you pass the course. The traineeship is recognised in the Diploma Supplement (should be stated in the diploma application).
2. The traineeship is voluntary, i.e. outside your study programme. The traineeship takes place for example during the summer break between spring and autumn semester. The traineeship must be relevant for your education. The traineeship is recognised in the Diploma Supplement (should be stated in the diploma application).
3. The traineeship is taking place after your study programme, ”recent graduate”. You must hand in your application during the last semester of your study programme, while you are still a registered student on a course within the study programme. You should apply for your diploma as soon as possible once the last semester of your study programme has finished. The traineeship must be relevant for your education. The traineeship must be finished at the latest 12 months after the final semester date of the study programme. The traineeship will not be recognised in Diploma Supplement.

Organisations and enterprises in participating programme countries are eligible for receiving trainees within Erasmus+.

The following organisations are not approved for Erasmus+ traineeships: 

• EU institutions and other EU bodies including specialised agencies 
• Organisations managing EU programmes 
• Universities mainly funded by EU funds

The member states of the European Union, Iceland, Liechtenstein, North Macedonia, Norway, Serbia and Turkey can fully take part in the Erasmus+ mobility programme. 

Switzerland and the United Kingdom are not eligible countries.

You can not do an Erasmus+ traineeship in the same country as your studies (Sweden).

We do not accept applications for traineeships in countries/areas with a travel advisory from the Ministry of Foreign Affairs. Read more about the current travel advisories on the homepage for Ministry of Foreign Affairs (in Swedish).

Long-term traineeship: 2-12 months of physical mobility + voluntary virtual component (i.e. remote work) if applicable.

Short-term blended traineeship: 5-30 days of physical mobility + mandatory virtual component taking place before, during and/or after the physical mobility. There is no defined duration for the virtual component but it must have a clear learning objective and connection to the physical mobility, and it must be arranged by the receiving organisation.

It is not possible to apply for Erasmus+ traineeship for a traineeship where the physical mobility is 31-59 days.

The Erasmus+ traineeship grant is financed by the EU and is a contribution for covering costs related to the mobility period abroad. 70% of the grant will be received at the start of the traineeship period and the remaining 30% at the end of the traineeship period. It is possible to receive an Erasmus+ grant at the same time as CSN. 

Erasmus+ is a project-based programme, with new budget guidelines per project. When the University of Borås start using funds from more recent projects, different amounts may apply. This may result in students having different grant amounts, depending on when they hand in their application, since we are required to use up old grants before we start using funds from newer projects.

Grant amounts for long-term traineeships:

For traineeships ending on 16 June 2024 or later the grant is currently 660-710 Euro per month.

Grant amounts for short-term blended traineeships:

For short-term blended traineeships ending 16 June 2024 or later the grant is currently 79 Euro per day for day 1-14 and 56 Euro per day for day 15-30 of the physical mobility. You may not receive a grant for the virtual component. In addition, you may receive a grant for maximum two travel days, one per direction.

Students whose main means of transport to and from the destination country is either train, bus or shared car may receive a top-up to their grant. It is not enough to travel green in only one direction. The top-up is in the form of:

• A single contribution of 50 euros.
• Individual support to cover travel days. A maximum of 2 travel days per trip, maximum 4 travels days in total.

Please note that if you will receive a top-up for students with children/disability and do a short blended traineeship, the top-up amount for green travel is different. See more under headline "Top-up for students with children or disability".

Eligible modes of sustainable travel and the supporting documents needed:

• Train (copy of ticket)
• Bus (copy of ticket)
• Carpooling - at least two people in the car (copy of gas station receipts, rental car receipts (if applicable), toll receipts (if applicable), information on how many shared the car). Please note that accompanying family does not qualify as carpooling for the grant top-up.
• If you have stated that 2 travel days are needed you also need to send in a copy of the receipt/booking for accommodation for one night
• Please note that boat is not considered a sustainable mode of travel

If you will travel in a sustainable way and wish to receive the top-up, tick that alternative on the application form. The supporting documents are to be sent in after the trip has taken place.

Please note that the group insurance plan “student UT” is only valid for direct travel between Sweden and the traineeship country. See more under the heading “Insurance”.

Two groups of students, students with children and students with a disability, are eligible for receiving a top-up to their grant.

• For long-term traineeship the top-up amount is 250 euros per month.
• For short-term blended traineeship the top-up amount is:
  • 100 euros for traineeships with a physical mobility of 5-14 days.
  • 150 euros for traineeships with a physical mobility of 15-30 days.
  • Travel grant according to the applicable rate based on distance to the host country and mode of travel.
  • Financed travel days according to the applicable rate.

Students who are legal guardians of a minor child may receive a top-up to their grant. The child does not have to accompany you during the mobility. You do not receive a higher or doubled top-up if you have multiple children.

Approved supporting document is:

• The form “Familjebevis” (“family certificate”) that may be ordered from the Swedish Tax Agency (Skatteverket).

Students with long-term (at least 6 months) or permanent disability may receive a top-up to their grant. There does not have to be costs associated with your disability for you to be able to receive the top-up. The supporting document does not need to state what kind of disability you have.    

Approved supporting documents are:

• NAIS decision from HB (preferred)
• Certificate from the municipality from which you receive support for your disability
• Medical certificate

To apply for the top-up, the certificate must be submitted in person or sent by post when the application is being submitted. It should not be sent in by e-mail.

Hand in the certificate in person:
Ashley Mansk – room B317

Hand in the certificate by post: 
Högskolan i Borås
International Office
Ashley Mansk
50190 Borås

You will not receive a double top-up if you have a disability and have children.

If you have a disability and want to do an Erasmus+ traineeship, it is important that you contact the Coordinator for Targeted Student Support well in advance to investigate what support might be necessary for you during the traineeship and the stay abroad. Contact them right away when you start thinking of doing a traineeship abroad. Please note that you need a NAIS-decision in order to be eligible for support from the University of Borås. 

It is possible to receive a top-up for students with disabilities. Read more under the heading "Top-up for Students with Children or Disability". In this case, costs that arise due to the disability are primarily to be covered by the top-up. If the costs exceed the top-up amount, it is possible to apply for additional funding from Erasmus +. Such applications are managed by the International Office in collaboration with the Coordinator for Targeted Student Support and the student.

If you have questions concerning targeted student support you may contact the Coordinators for Targeted Student Support.

For all other questions regarding Erasmus+ traineeship, you may contact the International Office.

Erasmus+ trainees are covered by the student group insurance plan “student OUT” that the University of Borås purchases from Kammarkollegiet (the Legal, Financial, and Administrative Service Agency).  Terms and conditions are found on their website.

Please note that special conditions apply for virtual training taking place from Sweden. For virtual training from another country than Sweden the insurance does not apply. 

Please note that the student insurance is only valid for direct travel between Sweden and the host country. If you do not travel directly to/from the host country, for example if you choose a later train to have time to look around in a city you pass by on your way, you need to make sure you have private insurance for the trip.

• You need to be a registered student on a course within a bachelor’s or master’s programme at the University of Borås at the time of application. If you are studying at the doctoral level, contact exchange@hb.se to discuss your individual situation.
• For recent graduate traineeship, you need to apply during the last semester of your study programme while you are still a registered student on a course within a study programme.
• You must have a traineeship placement.
• You need to be a full-time trainee, in accordance with what is considered full-time at the receiving organisation, but at a minimum of 32 hours per week.
• You must live in the country during the whole period of the traineeship.
• The traineeship country must be a participating programme country of Erasmus+ (not Sweden).
• The traineeship country must be different from the country which you live in during your studies.
• The traineeship must be minimum 2 months and maximum 12 months, alternatively 5-30 days + a virtual component.
• The traineeship period should be uninterrupted and at only one receiving organisation.
• You may not receive other funding from the EU during the traineeship period.
• If you have already carried out Erasmus+ studies or Erasmus+ traineeship on the same study level (bachelor or master), the combined period must not exceed 12 months (360 days).
• You cannot carry out an Erasmus+ traineeship during a leave from studies.

We accept new applications between the following dates:

Autumn semester 2024: 2024-09-02 until 2024-11-28

Spring semester 2025: 2025-01-20 until 2025-06-04

We must receive your application between the dates mentioned above and at least 1 month prior to the planned starting date

Example: If you plan to start your traineeship on 15 October, we must receive your application on 15 September at the latest. This means that if your traineeship will start in January/February or July/August/September you need to apply earlier than one month prior to the starting date.

If the traineeship starts in less than 1 month, or already has started, you may not apply for Erasmus+ traineeship grant. The whole traineeship must be done as an Erasmus+ traineeship.

In order to apply you need to hand in two documents:

1. Letter of Intent*
   This should be filled in and signed by the receiving organisation.
   Template Letter of intent.
2. Application form
   This should be filled in and signed by you and someone from your study programme. Your study programme needs to confirm that the traineeship is relevant for your education and in line with your study programme. Who should sign for your programme depends on your area of study. See below for more information.
   Template Application form.

The following people may sign an application:

• Students within business, engineering (including textile engineering), library, information, education, or IT:
  Course coordinator (if traineeship is done with a course), programme coordinator or assistant head of department. 
• Students within textiles:
  International coordinator for textiles, course coordinator (if traineeship is done with a course), programme coordinator or assistant head of department.  
• Students within caring science:
  International coordinator for caring science, course coordinator (if traineeship is done with a course) or faculty coordinator for internationalisation.
• Students within work life and social welfare:
  Programme coordinator.

The application form and Letter of Intent is to be sent in a single e-mail to exchange@hb.se. Both documents should be submitted in PDF format.

*Nursing students who are applying for a traineeship that is within their study programme and through an Erasmus+ inter-institutional agreement do not need to submit the Letter of Intent.

Applications are selected on a "first come first served" basis.

If there is a lack of funds, the University of Borås may stop accepting new applications from students who have already participated in the Erasmus+ programme on the same study level. This to make sure as many students as possible have the chance to participate in the Erasmus+.

If your application is accepted, you will be accepted to submit the following documents. More information and templates for the documents will be sent to accepted students.

Before the traineeship starts

• Learning Agreement - before the mobility
  The agreement describes the content of the traineeship. It has to be approved and signed by the student, the receiving organisation and the person responsible for the education (usually the Assistant Head of Department).
• Grant Agreement 
  The financial agreement between the student and the University of Borås.  
• Payment order form
  Your bank account information for payment of the grant.

Language test 

All Erasmus+ trainees have the possibility to do language tests and/or language exercises free of charge in the EU platform Online Language Support. You may do exercises in the language of instruction, the local language of the host country or any other language that interests you.

Green Erasmus+ 

One of the prioritised areas within Erasmus+ is sustainability. We encourage you to reflect upon how you can make your time abroad as sustainable as possible. Tips and information from the “Green Erasmus project” is found here.

During the mobility

• Learning Agreement - during the mobility 
  Only to be used if needed. If there are any changes to your original Learning Agreement, you need to update it by using this document. This must be signed by you, the receiving organisation and the responsible person.

After the mobility

• Learning Agreement - after the mobility 
  To be handed in after the traineeship, signed by the receiving organisation. The document is a follow-up on the Learning Agreement and Grant Agreement made before the start of the traineeship. This is also a confirmation that you have been present at the receiving organisation as planned.
• Participant Report 
  You need to fill in an online EU survey after the mobility abroad. The report will automatically be sent to the e-mail address you stated in the application at the end of the traineeship and must be submitted within 30 calendar days upon receipt of the invitation.