Export data from Google

Google Drive - Documents and Files

You can use the Google Takeout tool to download your documents and files. The tool creates a zip file with your files and converts all your Google Workspace documents to Microsoft format. You log in with your student account as usual.

To create an archive with your files and documents, you need to click on 'Deselect all' and then only select 'Drive'. Then click on 'Next step'. Choose the destination and click on 'Send download link via email' and then click on 'Create export'. Now the archive is being created, and this process may take different amounts of time depending on the number of files you have on Google Drive. The download link will be sent to your Outlook mail.

When you click on the link, the zip file will be downloaded, and then you can open the file and save your files to any location, such as OneDrive.

Google Takeout (external link)

Google Mail

If you want us to transfer or save your emails, you can choose between the following options:

Send single emails from Gmail to Microsoft Outlook

1. Go to mail.student.hb.se (Gmail)
2. Open an email and select Forward.
3. Send to your student email (Sxxxxxx@student.hb.se)
4. The email is now sent to your new email (Outlook). Note that a copy also ends up in your Gmail which you can ignore.
5. If you have already activated multi-factor authentication, you can log in to your new email account via outlook.hb.se and verify that the email has been forwarded.

Send multiple emails from Gmail to Microsoft Outlook

1. Go to mail.student.hb.se (Gmail)
2. Select the emails you want to forward.
3. Click on the three points in the menu and select Forward as attachment
4. Send to your student email (Sxxxxxx@student.hb.se)
5. The email is now sent to your new email (Outlook). Note that a copy also ends up in your Gmail which you can ignore.
6. If you have already activated multi-factor authentication, you can log in to your new email account via outlook.hb.se and verify that the email has been forwarded.

Save all your emails to a local archive with Google Takeout

• If you have a large number of emails, you can use Google Takeout to create an archive containing all your emails. Follow the guide for 'Google Drive - Documents and Files,' but check 'Email' instead of 'Drive'.

Your exported emails are stored in .mbox format, which is a text file. See the guide to import mbox file. Please note that this is only an archive and cannot be imported into Microsoft Outlook."